Got a big event happening and want to invite the news? Grandparents celebrating their 60th Anniversary and you think it deserves to be on TV? Community golf tourney, BBQ or fundraiser? Maybe you’ve been the victim of a crime or a rip-off. It you want to get the word out to the media there are some simple do’s and dont’s.
(Disclaimer: I work in TV news, so most of my suggestions are geared at pitching to MY industry)
First: Does Your Story Fit The Key Criteria? The DO’S
Stories should :
-be unique; something that doesn’t happen daily, weekly, monthly or commonly
-should involve real people
-be new, happening NOW, or soon (not days or weeks old)
-have people willing to be on camera, on the record, or otherwise willingly go public, or be in the public eye
-is there CONFLICT? All good stories have winners & losers, heroes and villains, tension, injustice, outrage, or a battle. It could be as simple as “woman fights parking ticket error”, but there needs to be something.
-Should be relevant to a large number of people in some way, or be directly affecting a large group
Where’s this happening?
All good TV stories need a visual location. Boardrooms are bad, factory floors are great. You actually working in your environment (Falafel shop, shoe repair man, chef) is even better. And all pertinent people should be available together or at least on the same day.
Is this an Ad for Your Business?
If that’s all you’re looking for; airtime about a product or service, then my TV newscast is not for you. There are limited exceptions, but your pitch about why YOU should get one, better be really really good. See above. And below.
The When/Where/How of Getting Me Your Pitch
If you’re calling a TV station; do a wee bit of research; don’t call while a newscast is on the air. Staff is usually busy at that time and won’t have much time to hear you out. In most newsrooms you can ask for the assignment desk–those are the folks tasked with assigning news stories. You could also try pitching a reporter directly, but they’re much, much harder to get in touch with.
When calling the assignment desk, call mid morning. Early morning, we’re trying to get the reporters out the door and get up to speed on the day’s events. That’s usually done by 10am.
EVEN BETTER: e-mail us.
All stations have a viewer response, or story ideas email addresses. Give it a short, catchy, descriptive headline in the Subject field that will grab our attention. “News Release”, “Big Story”, or “Important News Event” are lame, amateurish grabs that rarely get opened.
The benefit of using email is that we can read it when we have time to focus on it; and if it has a good headline, we will.
In the body of the email:
-keep it short; a page is more than enough
-Don’t give me details I don’t need
-Include the 5W’s of journalism: Who, What, Where, When, Why and How if relevant.
-Include contact info including a cell phone so we can reach you.
–Don’t tell me “all your friends are interested in your business, event, problem or product, so you think all my viewers should be too”. Of course they are, or they wouldn’t be your friends. I get hundreds of pitches a week; yours has to be truly unique, not just popular among your friends.
–Don’t send a press release or e-mail out and then be unavailable, or unreachable. If I call you, its likely because I’m going to want something on the day you reach out, ie. TODAY.
–Don’t go on and on on the phone.. practice giving me your pitch in 3-4 sentences. If you can’t do that, I’m going to have a hard time giving it to my viewers in the minute or two that we have on TV.
–KNOW who you’re pitching to. I can’t tell you how many free cd’s I get mailled to me, with follow up offers to have a band come on my newscast. We don’t run music news or entertainment. It’s good practice to watch the newscast you’re pitching to and make sure there’s a fit.
If not, check around for other programs that might be suited to what you have in mind.
–Don’t take rejection personally. I get hundreds of pitches… so the bar is pretty high. If I don’t like your story, ask if you can send me your contact info to be kept on file. We often call people about future stories.
–Don’t pitch a feature on a busy news day, ie Election Day, or on a day when there’s been a triple murder. BUT if you have something relevant to a breaking story today (ie. you’ve witnessed election fraud or ballot box stuffing, or know the victims in that murder)–call in. Please!
–NO JARGON! Distill your story down to what would interest regular folks… If I can’t understand your release or e-mail, I can’t expect my viewers to either, and I’ll probably file it under “g”.
–Don’t expect veto power, or for the story to turn out as you expect. Journalists almost never let people see their stories before they’re done. If you’re concerned about how you’re going to be included in the story, ask the reporter to clarify.
–Don’t Spam me. Please don’t send a copy of the press release, or your email every day, and/or call every day. That gets annoying, clutters up my inbox and my voicemail, and takes me away from other work. Me personally, I like one email, and I’m ok with one call on the day-of. The media will always call you if we’re interested– If you’re phone’s not ringing, it’s likely because we’re not.
Also, don’t expect a reply to your request, email and/or news release. We get literally HUNDREDS of requests for coverage each day. We can’t possibly reply or RSVP to each one. Sorry.
How to use Social Media to Pitch the Media
I troll Twitter all the time. I will frequently Tweet out when I’m looking for a person, someone who’s had an experience related to a news story that’s in the works, so follow me (@TVChick13), and other journalists and engage with us. And again..if I tweet today, know that I probably need it today. Be available… or suggest someone else that might be good. Another good way to be in touch with the media is to “Like” media FB pages, as frequently we ask for input there too.
One final note; always take photos and video of news you see, problems you’re having, battles you’re fighting or other important happenings. Examples would be, you find black mould in your hotel room, you see a house fire, you think someone’s trying to pull a fast one on you, or you find a finger in your chili. Photos and video make the story MUCH more than it would be if it was just your words after the event is over. You know the saying, “a picture’s worth 1000 words?” It ain’t a cliche for nothin’.
-Erin is a Calgary-based TV News Producer. I’m happy to answer your questions on this subject. Please post ’em in the comments section.